Privacy Policy

The "alumni" privacy policy is in addition to the school's GDPR Data Protection policy and applies specifically to information held about alumni, donors, supporters and Friends of Halcyon London International School. This policy applies to all Halcyon services provided by the Aluminati Network Group Ltd.

Introduction

The processing of your data is necessary for the purposes of the legitimate interests of Halcyon London International School (hereafter referred to as ‘Halcyon’). This privacy statement outlines what this means in practice and explains how Halcyon collects, stores, manages and protects your data.

Who we are and what we do

As a Halcyon student or supporter, you automatically become a member of the Halcyon’s global network of ‘alumni’. Halcyon and fellow members of the alumni community are there to support you throughout your lifetime, no matter where life takes you next. We do this by providing a space for a range of potential academic, social and networking events and publications and providing services such as library and journal access and employment advice and skills for recent graduates.

In order to provide these services, we have a database that contains personal data collected by Halcyon during the course of our relationship with our students, alumni, donors and supporters. In the first instance, this is through the transfer of data from our student record system upon graduation and in accordance with the Halcyon Connect’s Terms and Conditions. The vast majority of the information we hold will have been obtained directly from you; and if you interact with other departments, faculties, schools or Halcyon staff we may receive data from these areas in order to keep your details up to date. 

Developing a better understanding of our graduates and supporters through their personal data allows us to make better decisions, allows us to engage in a bespoke and relevant manner and helps ensure that you are getting the best contact available from Halcyon for your purposes. It also helps us, where appropriate, to ask for your support with the things we believe you care about most.

The data we hold

If you are a student/graduate, most of the data we hold would have been transferred from your student record. This includes:

• Your name, title, gender and date of birth
• Your home or parental address, email address and telephone number
• Course details, academic department and programme of study
• Start, end and graduation dates
• Scholarship, other funding information.

Some of the personal data we hold about you has been provided by you during interactions with Halcyon, for example website activity, face to face meetings, event registrations, volunteering activity or making a donation, namely:

• Your donation history, gift amount, Gift Aid status, where applicable, as required by HMRC
•  Updates to your contact details. Address, email and phone
• Records of verbal or email conversations/meetings, including personal and philanthropic interests
• Your family and partner/spousal details
• Your relationships with other Halcyon alumni, staff, donors and friends
• Information about your engagement in Halcyon meetings, events, groups or networks
• Your Volunteering activity with Halcyon
• A record of the communications we have sent to you and any responses to such communications
• Your contact preferences.

Halcyon may also hold personal data relating to your professional activity to help us send you relevant content regarding careers, professional interest networks and volunteering activity. This data may have been provided by you, or it may have been obtained from social media (LinkedIn, Facebook) or publically available sources (Companies House and other business-related resources, namely:

• Your current job title, employer and work email addresses
• Previous role(s) and job title
• Your income band

What we use your information for

Unless you have requested otherwise, the information you provide is used by Halcyon, its Schools and Faculties and alumni associations to communicate with you for its alumni engagement and fundraising purposes. These may include:

• Providing you with the services and information you asked for
• The promotion of benefits and services available to alumni
• The promotion of Halcyon alumni events and reunions
• Distribution of University mailings (e.g. Alumni magazines, newsletters, annual reports)
• Halcyon-related fundraising initiatives involving alumni
• Eliciting non-financial support (e.g. careers advice to students, help with student recruitment).

Other websites

Our website may contain links to other websites. This privacy policy only applies to the data stored and processed by Halcyon so when you link to other websites you should read their own policy.

How long is personal data held by Halcyon?

Halcyon considers its relationship with alumni, donors and other stakeholders to be life-long, giving you access to selected Halcyon Connect services and a vast support network. This means that we will maintain a stakeholder record for you until such time as you notify us that you longer wish us to keep in touch. In this instance Halcyon will delete the majority of your personal data it holds, but will maintain basic personal data to ensure we do not inadvertently create a new record in the future.

Your right to make changes or ask us to stop using your data

You are in control of your data and have the right to opt-out of all or specific communications types at any point. To change your preferences, please contact us via: communications@halcyonschool.com.

You also have the right to request copies of the data held about you by emailing us.

If you have a concern about how your data is being handled

You can contact the Community Engagement Team at: communications@halcyonschool.com. In addition, you can raise any concerns directly with the Information Commissioner Office (ICO) here.

Changes to the Privacy Statement

In the interests of being transparent we may amend this Privacy Statement from time to time. Any significant changes to this Policy or to the way we treat your data will be communicated via Halcyon Connect.

Further Information

If you have any questions which you feel have not been answered by this Privacy Statement, please do not hesitate to contact to email or write to:

Halcyon Connect Policy last updated 4 September 2020.